New Coronavirus (COVID-19) – Advice for workplaces

COVID-19 restrictions are being replaced by public health advice

COVID-19 will remain a public health issue, and guidance for workplaces is being replaced with public health advice.

The new Guidance states that:

All Workforce managers (of both paid staff and volunteers) and people who are managing a workplace or organisation.

The following information will help you  understand how to reduce the spread of respiratory infections such as COVID-19 and flu in the workplace. This is especially important if there are people in the workplace whose immune system means they are at higher risk of serious illness from COVID-19.

While there is no longer a requirement for all employers to explicitly consider COVID-19 in their statutory health and safety risk assessments, it is important that as a business, organisation or an employer you continue to comply with your legal obligations relating to health and safety, employment and equality duties.

The HSE no longer requires every business to consider COVID-19 in their risk assessment or to have specific measures in place.  There is a requirement to protect those who will come into contact with the virus due to their work activity.

Complying with general health and safety law

Employers must, as always, comply with the Workplace (Health, Safety and Welfare) Regulations 1992 for welfare facilities. The HSE have issued guidance on providing sufficient general ventilation in workplaces.

Construction sites must provide adequate facilities in line with the Construction Design and Management Regulations 2015.

People who come into contact with COVID-19 due to their work activity

Under COSHH Regulations, employers must protect workers who come into contact with COVID-19 either:

• Directly through their work, for example in researching the virus in laboratories
• Due to their work activity, such as health and social care workers caring for infectious patients

In these cases, employers must still do a risk assessment and implement control measures.

COSHH does not cover situations where:

• One employee catches a respiratory infection from another
• A member of the public has infected an employee with coronavirus through general transmission in the workplace

Know which symptoms to look out for

Respiratory infections can spread easily between people. It is important for staff and employers to be aware of symptoms so they can take actions to reduce the risk of spreading the infection to other people.

The symptoms of COVID-19 and other respiratory infections are very similar so it is not possible to tell if you have COVID-19, flu or another infection based on symptoms alone. Most people with COVID-19 will have a relatively mild illness, especially if they have been vaccinated.

Symptoms of COVID-19, flu and common respiratory infections include:

• Continuous cough
• High temperature, fever or chills
• Loss of, or change in, your normal sense of taste or smell
• Shortness of breath
• Unexplained tiredness, lack of energy
• Muscle aches or pains that are not due to exercise
• Not wanting to eat or not feeling hungry
• Headache that is unusual or longer lasting than usual
• Sore throat, stuffy or runny nose
• Diarrhoea, feeling sick or being sick

Some people may continue to have a cough or feel tired after other symptoms have improved, but this does not mean that they are still infectious. You can find information about these symptoms on the NHS website.

What to do if a member of staff has symptoms of a respiratory infection, including COVID-19

If a member of staff is unwell with symptoms of a respiratory infection, such as COVID-19, they should follow the guidance for people with symptoms of a respiratory infection such as COVID-19.

Employers, in accordance with their legal obligations, may wish to consider how best to support and enable their workforce to follow this guidance as far as possible.

Actions to reduce the spread of respiratory infections, including COVID-19

Encourage and enable vaccination

Vaccinations are very effective at preventing serious illness from COVID-19, flu and other diseases. Employers, in accordance with their existing legal obligations, may wish to consider how best to support and enable staff who wish to be vaccinated to get their vaccines when offered them. There is a COVID-19 vaccination guide for employers which contains information on actions employers can take to enable staff vaccination. There is also guidance available on the vaccines that are available through the NHS.

Let fresh air in

Bringing in fresh air to occupied spaces can help to reduce the concentration of respiratory particles, lowering the risk of airborne transmission of respiratory viruses.

The risk of catching or passing on COVID-19 and other respiratory infections can be higher in certain places and when doing certain activities. When someone with an infection breathes, speaks, coughs or sneezes, they release respiratory particles which can contain the virus. These particles can come into contact with the eyes, nose or mouth or can be breathed in by another person. These virus-containing particles can also land on surfaces and the virus can be passed from person to person via touch. In general, the risk of catching or passing on a respiratory infection is highest when in close contact with someone who is infected.

It is also possible to pass on a respiratory infection between people who do not have close contact, especially if they are in a crowded and/or poorly ventilated space where smaller virus particles can stay suspended in the air for some time and where there are more people who might be infectious. The risk of airborne transmission is increased when occupants in a space are participating in energetic activity, such as exercising, shouting, singing or talking loudly.

The Health and Safety Executive provides guidance on how to assess and improve ventilation in line with health and safety requirements under Workplace (Health, Safety and Welfare) Regulations 1992. Detailed COVID-19 specific guidance for workplaces and public buildings is provided by the Chartered Institution of Building Services Engineers (CIBSE) for those who wish to put additional measures in place.

Maintain a clean workplace

Keeping workplaces clean reduces the risk of infection and can reduce sickness in a workforce. It’s especially important to clean surfaces that people touch a lot.

Staff can be supported to maintain a clean working environment by providing them with cleaning products, soap and hot water, and/or sanitiser.

Outbreaks in the workplace

There is no requirement to report workplace outbreaks of respiratory infections to your local public health team. However, if you experience high levels of people with respiratory symptoms in your workplace the actions detailed above here will help to reduce the spread, so they should be promoted and applied more rigorously.

Management of members of staff who are at risk of serious illness from COVID-19

Some workers are at a greater risk of serious illness from COVID-19, for example people who have a weakened immune system.

There is specific guidance for people whose immune system means that they are at higher risk, because they have a reduced ability to fight infections, such as COVID-19. Employers may wish to consider the needs of employees at greater risk from COVID-19, including those whose immune system means they are at higher risk of serious illness from COVID-19.

Risk assessment

The requirement for every employer to explicitly consider COVID-19 in their health and safety risk assessment has been removed. Employers may choose to continue to cover COVID-19 in their risk assessments. Employers that specifically work with COVID-19, such as laboratories, must continue to undertake a risk assessment that considers COVID-19.

Employers should continue to comply with the requirements for cleaning, ventilation and welfare facilities in the Workplace (Health, Safety and Welfare) Regulations 1992 or the Construction Design and Management Regulations 2015 to control occupational health and safety risks.

Employers have a duty to consult with their employees, or their representatives, on health and safety matters. The Health and Safety Executive has guidance on how to keep people safe and healthy at work.

Talking with workers

Although HSE will no longer require COVID-19 control measures, employers must continue to consult workers and their representatives on any changes they make that might affect health and safety.

Guidance on consulting and involving your workers.